About This Position

About the job Virtual Secretary / Assistant

Job Summary

We are looking for a responsible and resourceful virtual assistant to join our team.  Working remotely, you will organize and update client files, answer calls and emails, and assist in creating presentations and sales materials and manage LinkedIn posts. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and be super organized. 

Duties and Responsibilities

• Organize correspondence and answer emails
• Manage social media accounts and replies
• Handle confidential employer and client information
• Schedule online meetings and webinars and arrange the employer’s calendar; schedule meeting spaces and conference rooms
• Managing expenses and client payments.
• Present excellent customer-service skills to customers and clients
• Manage filing systems, update records and organize documentation
• Prepare and create PowerPoint presentations and marketing materials as needed; research materials and sources for presentations and able to research and compile short information pieces

Requirements and Qualifications

• High school diploma or equivalent; Associate or Bachelor’s degree preferred
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience with Google Docs, cloud services, and other technology tools
• Experience with social media marketing
• Knowledgeable in technology to communicate via computer, smartphone, or text
• Highly organized and able to multitask and work well with directions and instructions
• Able to manage time effectively and efficiently
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Strong customer service and presentation skills
• Able to work as needed
• Two years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred